Introduction:
Billing is one department that should not require large
amounts of man-hours. EXEControl® allows for the
terms of the rental contract to be specified at the time
of ordering so that recurring and final rental bills
can be automatically generated. EXEControl® also
allows for the payment of bills at the retail counter.
Some of the EXEControl® rental billing features include:
Multiple rental term options:
Any number of different rental terms may be used for
each rental inventory item, including daily, weekly,
bi-weekly
and four week rentals. Each item may have its own set
of rates and terms.
Separate date/time for billing vs. actual:
The date and time used for billing purposes may be adjusted
to be different from the actual date and time of issuance
or return. Thus, if a customer terminates rental on
a unit that cannot be picked up for a day or two, the
return
date
for billing purposes can be recorded as a different
date and time than the actual return date.
Usage, fuel and damages:
The system provides convenient methods for recording
and billing fuel and usage beyond the time-oriented
rental rates.
Delivery and pickup charges:
Delivery and pickup charges may be specified on the
original order and adjusted at the time of issue,
exchange, move
or return.
Down time:
Days and corresponding dates of equipment "down time" may
be recorded on rental orders. This down time will
be automatically credited when rental invoices are generated.
Alternate rates:
Rate changes related to substitutions and exchanges
may be recorded with their date of activation.
The invoicing
program will automatically adjust billing in
accordance with these recorded rate changes.
Rental income histories for individual units:
Rental income for each serialized piece of equipment
is specifically tracked for each customer rental.
A full rental
and income history is automatically maintained
for each serialized unit.
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