Administration

• Electronic Data Transfer module supplies a two-way electronic link between the EXEControl system and PC based applications so that business transaction documents such as purchase orders, order acknowledgements, and invoices can be transmitted electronically to and from customers and suppliers. Data can also be conveniently transferred onto the individual's workstation for further analysis using 'off-the-shelf' software. Additionally, options are provided to permit data in standard .CSV (comma-delimited) format to be imported into the EXEControl databases with relative ease.

• Diatext module is a word processor, presentation tool and desktop publishing system designed especially for use with the Hewlett Packard line of LaserJet printers and their compatibles. Diatext is highly efficient in a multi user computing environment where resources are shared and thus limited.

• System Painter module is used to build and maintain the files, entry screens, menus, inquiries and reports needed to satisfy the more specialized data base management requirements of a business. System Painter steps the user through easy to use screens, and uses the responses to generate the appropriate files, procs and programs. System Painter is simple enough for the novice and sophisticated enough for the expert programmer. Because System Painter has been used to develop the entire EXEControl system, the unique applications created by a business will be consistent with what the system users are accustomed to.

• Tools and Accessories module is a collection of utilities, and productivity tools that are of general use in an automated office environment. The tools include; system-wide calendar, address rolodex, task scheduler, intranet browser and text paging.

• Imaging module provides the tools to manage the processing of images and association of images to records in the system. It is employed to enter and maintain images associated to EXEControl records; to scan images; to print images; and to display images.

• D-Cubed module contains three sets of interactive programs which provide standard guidelines and methods for Designing, Documenting and Developing computer applications. All EXEControl documentation manuals have been developed using this module.

• Security module permits establishing user access codes and defining user privileges. Security may be established by terminal device, by user and by menu.

• Utility module incorporates procedures for performing system backups, for maintaining optimum system efficiency, and for producing reports on user and file usage.

• Business Control module is used to define the corporate structure of the business which identifies the companies, divisions, plants and offices in the corporate organization. Key general ledger information is specified in this module along with a definition of the business year and number of accounting periods. To increase system performance, procedures are included in this module to defer report generation unattended to off-peak hours. Procedures are also included in this module to distribute data electronically to remote machines and periodically move data from the system disk to archival storage on tape.

Finance

• Accounts Receivable module is used to maintain customer information, to generate timely invoices, to apply cash receipts, to age accounts, to determine sales commissions and sales taxes and to determine customer credit history. Customer satisfaction can be enhanced by the immediate availability of on-line account information including the status of open invoices, credits, debits and the dates and amounts paid.

• Accounts Payable module features procedures for efficient cash management. Payables can be rapidly and accurately processed. The module incorporates routines for check writing and reconciliation of bank statements. Reports provide the necessary information for management of payment policies and for the analysis and forecasting of cash availability and requirements.

• General Ledger module is the focal point of accounting activity and is used to record journal transactions from other modules such as Accounts Receivable, Accounts Payable, Inventory Control and Payroll. The module accommodates charts of accounts for multiple companies, divisions and plants. Consolidated and unit financial statements can be readily designed by the client organization to meet specific accounting and analysis demands. Budgets and plans can be maintained and reports can incorporate comparisons between current and previous period results and budgets.

Human Resources

• Time Reporting module is used to allocate employee time via electronic time clock or manual input to specific activities and to maintain information on employee absences, overtime, holidays and vacations. Time allocation information from this module provides the required data to the Payroll and Job Costing modules without the necessity of data reentry.

• Payroll module is used to process payroll, to prepare checks, to maintain accurate records including deductions, taxes paid and overtime and to prepare government mandated reports such as the W2 and 941 forms.

Marketing

• Customer Order module provides the tools to manage the processing of sales orders. It is employed to enter and maintain customer orders; to print quotes, order acknowledgements, picking lists, bill of lading, box labels, shipment labels, barcode labels (UCC-128), packing slips; to record shipments; and to report on booked orders, open orders and back orders.

• Sales Analysis is used to generate reports and analyses of sales. Included in the comprehensive group of reports are comparisons of dollar amounts and item quantities to budgets and prior periods. Procedures are incorporated in this module so that one-time and special analyses can be readily prepared by the client organization.

• U.P.S. Manifest module is an approved Host Manifest System that is directly integrated with the EXEControl system. Even though the module has been approved by U.P.S. for on-line shipping, the module may be used for any and all carriers. The module's routines automatically create daily pickup manifest records based upon entry of normal shipment data. The module also prints UPS-approved shipping labels for packages that include all necessary shipping and tracking information. Standard zone and rate tables may be adjusted easily to accommodate changes without reprogramming. Shipping costs are calculated such that customer billing may be in line with actual shipping costs in accordance with your company's freight billing policies.

• Request for Quote modules provides the tools to manage the processing of Requests for Quotes and inquiries to vendors. It is employed to enter and maintain RFQ's and inquiries; to print RFQ responses and inquiries; and to report on transactions requiring followup.

Production

• Inventory Management module maintains perpetual on hand inventory status including in stock, on demand, reserved, on order, staged, unavailable, on receiving dock, in transit, in rework, on production floor, in repair and an unlimited number of user defined definitions as well. Full lot traceability is maintained within the 'leveled' inventory structure. Complete unit of measure conversion formulas are stored and used to maintain quantity information. Quantity information may be entered using dimensional prompting. Options to maintain accessory component lists are available.

• Inventory Count module is used to facilitate the execution of both periodic physical inventory evaluations and daily ABC cycle counting.

• Purchasing module is integrated with the Inventory Control module and is designed to support the purchasing function in procurement of inventory and non inventory items by helping plan purchases, printing purchase orders, controlling receiving and updating the Inventory Control module. Reports include item usage experience and vendor performance analysis.

• Production Cost is employed to determine the unit cost of each product. By specification of the process flow chart and the activity or cost centers, costs in each of these activity centers may be determined. Because the data for this module comes from the other EXEControl modules, the Production Costing reports are numerically consistent with the corporate financial statements. Budgets and plan information can be readily maintained so that comparisons can be reported against budgets, plans and prior periods. As a result of the Business Control Definition methodology, process flow chart or activity center changes can be readily included into this module without the expense of extensive custom programming.

• Job Costing tracks manufacturing, maintenance or repair work orders through the phases of estimation/quotation, scheduling, progress monitoring and cost/profit analysis.

• Service Call Tracking Module is designed to allow service calls to be entered, scheduled, have activity tracked, billing adjusted, and generate customer or warranty invoices.

Technical

• Quality-Technical Data module is used to capture and analyze information, such as quality control results, about a product and information such as temperatures, compositions, of a process or machine. This 'QC' information is then used to chart and graph the results of production. SPC graphing is integrated with the rest of the information via the Job Costing module where information as to who, what, where, when, how and why are linked to the data element results for refining the analysis process by these key factors.

• Product Design module features procedures to develop and maintain bills of materials and processes for manufactured products. Powerful configuration coding routines are provided which automate the process of identifying and creating unique items within a given product grouping through a series of user-defined questions. Additional features include engineering change orders and mass component replacements.